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Cancellation policy

The cancellation policy has been developed to provide a refund if the dates change or for some unforeseen circumstance that the event needs to be rescheduled.  The following cancellation policy has been updated for 2025.

  • If the event does not go ahead, payments made are fully refundable less credit card and administration fees
  • If the event does not go ahead due to circumstances outside of the event organizers management, such as COVID , border closures, etc, the event will be moved to an alternate date and entries and monies paid will be moved to the alternate date.
  • If the alternate date is not suitable, a refund will be given, less credit card and administration fees, as long as the request is within 2 weeks of the date change.
  • Further to this, if an entry is withdrawn/cancelled:
    • withdrawal between 1 July and 31 October 2024 – 25% of monies paid retained.
    • withdrawal between 1 November and 31 December 2024– 50% of monies paid retained.
    • withdrawal between 1 January and 25 January 2025 – 75% of monies paid retained:
    • no refunds will be made after noon 26 January 2025
  • Payments made may be transferred to another entry prior to noon 26 January 2025, provided it is a new entry and not an existing entry in the event.
  • Refund of repeat cancellations will be discussed individually.

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