Cancellation policy

The cancellation policy has been developed to provide a refund if the dates change or for some unforeseen circumstance that the event needs to be rescheduled.  The following cancellation policy has been updated for 2026.

• If the event does not go ahead, payments made are fully refundable less credit card and administration fees
• If the event does not go ahead due to circumstances outside of the event organizers management, such as COVID , border closures, etc, the event will be moved to an alternate date and entries and monies paid will be moved to the alternate date.
• If the alternate date is not suitable, a refund will be given, less credit card and administration fees, as long as the request is within 2 weeks of the date change.
• Further to this, if an entry is withdrawn/cancelled:
  • withdrawal between 1 July and 31 October 2025 – 25% of monies paid retained.
  • withdrawal between 1 November and 31 December 2025– 50% of monies paid retained.
  • withdrawal between 1 January and 17 January 2026 – 75% of monies paid retained:
  • no refunds will be made after noon 18 January 2026
• Payments made may be transferred to another entry prior to noon 18 January 2026, provided it is a new entry and not an existing entry in the event.
• Refund of repeat cancellations will be discussed individually